Call for Finance & Admin Officer

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Major Responsibilities

  • Accounting
  • Maintain the accounts, following relevant governmental regulations
  • Ensure the management of the data file and the appropriate filing of the manual and electronic copies of the financial documents and reports.
  • Prepare the monthly financial report based on the accounting application, with all necessary justifying documentation (invoice, bank drafts and bank exchange).
  • Ensure a regular monitoring of the bank account(s).
  • Carry out the calculation of the payroll, including overtime, for all CESIF staff on the basis of valid contracts.
  • Prepare the internal invoices for the personal use of CESIF’s assets.
  • Maintain payment record of all invoices received.
  • Maintain payee statement records for all suppliers.
  • Carry out payments of all regular area office expenses such as office rental, telephone bills, advances, etc.
  • Finance / budget
  • Prepare the planning of the financial needs for the forthcoming periods.
  • Ensure sufficient availability of funds in the office bank accounts and cash by liaising with the appropriate interlocutors.
  • Maintains the petty cash box, with all due accounting and security precautions.
  • Prepares the elements for the budget analysis. Maintains the budget forecast tool.
  • Monitors the development of expenditure, ensuring that budget overruns do not occur and prepares requests for possible amendments.
  • Administration
  • Lead the administrative and logistical aspect of the organization
  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Arrange travel and accommodations as and when necessary
  • Provide support in in-house and external events

Qualification and Skills Required

  • Minimum Bachelor’s Degree in Management (preferably Master’s Degree) with at least two years of working experience in development organizations in admin and finance role
  • Sound understanding of taxation rules and government compliance and strong eye for detail
  • Experience working with Microsoft Office (Excel in particular) and Tally Software
  • Knowledge of budget management 
  • Sound communication and interpersonal skill
  • Preferably a two-wheeler vehicle

To Apply: 

Send a motivation letter mentioning the position applied for and an updated CV including 2 referees with contact number and e-mail address to info@cesifnepal.org no later than, 28th February, 2022.

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